For bid writers · EU external action tenders

From raw CV to Annex IV draft — with every gap highlighted.

Upload the expert's CV and the tender's TOR. FTEngine extracts every experience verbatim, calculates FTE in working days, maps coverage against the General and Specific Professional Experience criteria — and highlights what's missing before the deadline does.

Run your first CV free See how it works

app.ftengine.com/process

FTEngine GA

Carter_John_CV.pdf

CV extraction · KE2 — Sustainable agri-food systems expert

64%

Parsing the CV
Calculating FTE and validating dates
Mapping experiences to GPE/SPE criteria
Generating documents

CV work eats the days you need for the proposal

Reviewing and tailoring expert CVs can swallow days of a submission — time that should go into writing a winning proposal. It's four jobs disguised as one.

Raw, inconsistent CVs

Experts send CVs in whatever shape they have them — PDF, Word, no consistent order — missing dates and FTE, never echoing the TOR's terms. You spend days reformatting and hunting for the gaps before you can even ask the expert to fill them in.

Unforgiving FTE math

Part-time conversions, overlapping periods, 220-day years. One implausible total undermines the whole profile.

The initial screening

You have to read every line, sift the experiences, and decide which are on-target for the tender, which fall short, and which need the expert to clarify before they can count. Just scoring the profile against the criteria is a job in itself.

And then the tailoring

Even once it fits, every description has to be reworded to match the TOR's language, without inventing anything. It's the most painstaking step of all, and it comes when time has already run out.

Win those days back for the proposal

FTEngine takes on the four jobs hiding inside CV work — so the time you'd lose to reformatting and screening goes back into writing a winning proposal.

Structured drafts, not raw files

Any CV — PDF or Word, any order — comes back in the Annex IV structure with dates validated and missing fields marked, ready to send to the expert. No more days reformatting before you can begin.

FTE that adds up

Part-time conversions, overlapping periods and 220-day years are calculated and checked for you — so no implausible total ever undermines the profile.

The screening, on one page

The verification matrix scores every experience against the GPE/SPE criteria at a glance — fit, shortfalls and killer criteria visible in seconds, not after hours of reading.

Tailoring in minutes

Each description reworded to match the TOR's language — without inventing anything. The most painstaking step is done while there's still time to spare.

Extraction mode

CV extraction — a structured Annex IV draft

FTEngine parses the raw CV into the Annex IV structure: dates validated, FTE calculated, the Qualification & Skills (Q&S) section laid out, and every missing field highlighted for the expert to complete.

Verbatim by rule — duty descriptions are never summarised or rewritten
FTE & date validation — overlap detection, plausibility checks, part-time conversion
Missing fields highlighted — you get a .docx output to send back to the expert with the gaps marked and comments to enrich the professional experiences based on TOR requirements
Q&S in Annex IV format — qualifications, memberships, skills, language levels
Preliminary verification matrix — a first read on the General and Specific Professional Experience so you know whether the profile is in line with the Key Expert position

app.ftengine.com/cv/draft

FTEngine JC

Annex IV — Key Expert CV · draft

John Carter

Professional experience

03/2019 – [ end date missing ] · 220 FTE/yr

Team leader — agri-food sector reform, Senegal

Led the reform programme strengthening sustainable agri-food systems for smallholder farmers across three regions, [ reference contact missing ].

06/2015 – 12/2018 · 770 FTE

Senior expert — food & nutrition security, Mali

Managed monitoring and DAC/ODA reporting for a multi-donor programme covering value-chain finance and rural development.

The Annex IV draft — gaps highlighted for the expert

verification_matrix.xlsx Internal

Experience	GPE	SPE 1	SPE 2	SPE 3 ⚠
agri_food_reform_SN
fns_programme_ML
dac_oda_reporting
value_chain_finance

SPE 3 — killer criterion, zero coverage. Internal use only.

The internal verification matrix — for your eyes only

Tailoring mode

CV tailoring — wording that matches the criteria

Once the CV is complete, FTEngine rewords each experience description to align with the keywords of the TOR criteria. Same facts, sharper match.

Criteria-aware — acronyms expanded from the TOR's own glossary (SAAFS, FNS, DAC/ODA…)
Facts stay facts — nothing is added, nothing is invented
Two clean outputs — a .docx and Annex IV matrix ready for your final review

Before

Led a programme supporting smallholder farmers to improve food production and household incomes across three regions.

After — aligned to the TOR

Led a food and nutrition security programme strengthening sustainable agri-food systems for smallholder farmers across three regions, improving production and household incomes.

Five steps, one job

Exactly what you'll do in the app — no hidden setup.

Pick the mode

CV extraction or CV tailoring

Drop the CV

PDF or Word

Drop the TOR

The full document works best — FTEngine reads the Key Expert sections itself

Pick the Key Expert

Detected from your TOR — then start processing

Download & review

Your ready-to-review output comes back in minutes — extraction or tailoring — so the day of reformatting becomes a quick read-through

Sized by how many CVs you run

Every plan includes both job types and all outputs. Every account starts with one free CV.

Basic

€21 / month

4 CVs per month

For the occasional tender — one or two profiles per submission.

Start free

ProMost popular

€69 / month

16 CVs per month · ≈ €4.30 per CV

For active bid writers running several Key Expert profiles in parallel.

Start free

Enterprise

Custom

Volume to fit your pipeline

Custom CV volume, priority support, billing by invoice.

Questions a bid writer would actually ask

What happens to the CVs I upload?

Expert CVs can contain personal data, and we treat them that way. Before any AI processing, personal details (names, emails, phone numbers, and reference contacts) are removed and only added back when your final documents are ready. Your data is never used to train AI models. Files stay in your private workspace and are automatically deleted after 90 days. You can delete your whole account, sooner whenever you want.

Can I try it before paying?

Yes. Every account starts with one free CV — full output included, just pick the mode you prefer to test. No card required.

What happens when I hit my monthly limit?

The app pauses and tells you. You can upgrade from your profile in one click or reach out to our team for extra credits.

Which tenders does FTEngine cover?

The current Annex IV system used by DG INTPA and DG NEAR. Older hybrid formats and the Europass flow (other DGs) aren't supported yet.

Does it rewrite the expert's experience?

Extraction never does — descriptions are copied verbatim. Tailoring rewords the wording against the TOR keywords and never invents facts. Either way, the final output is yours to review: checking and approving every document before it's used remains your responsibility.

What exactly is the verification matrix?

An internal .xlsx: experiences × GPE/SPE criteria, traffic-light scored, with killer criteria flagged when coverage is zero. For the bid writer only — never for the expert.

Can my experts log in?

No. FTEngine is single-user, built for the bid writer. You can download the draft and send it to the expert for review.

Which file formats work?

CVs in PDF or Word. TORs as full documents: that's actually best, since FTEngine uses the rest of the TOR as context and glossary.